Start with the work, not the title
Start with the work, not the title. For this workflow, separate scheduling authority from meeting priority, protected time, and changes that need direct approval. Write down the expected outcome, the accountable executive, and the evidence that will show the work is complete.
Give support a clear operating rule
Give support a clear operating rule. The role can prepare, coordinate, record, and route work inside that rule. It should escalate a new commitment, sensitive disclosure, policy exception, or request with no clear decision owner.
Review the process after real use
Review the process after real use. Keep examples of rework, missed response windows, and requests that changed priority. Those examples make the next version of the brief more useful than a general promise of availability.
Related resources
Read also: calendar management system and decision rights.
Frequently asked questions
What should support own?
Support should own recurring coordination and preparation with a clear output, owner, and escalation boundary.
When should support escalate?
Escalate when work creates a new commitment, involves sensitive information, exceeds agreed authority, or has no accountable decision-maker.
How should the workflow improve?
Review real misses and rework, then change one rule, template, or handoff that addresses the evidence.
Ready to define the role?
Use a recent leadership week to scope the support that would make the biggest difference. The consultation is a working conversation, not a generic pitch.
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