Start by writing the rules that already live in a leader's head
Start by writing the rules that already live in a leader's head. Name which meetings can move, which meetings need prep time, which stakeholders receive priority access, and which decisions require direct executive review.
A good calendar system pairs access with context
A good calendar system pairs access with context. The executive assistant should know the purpose of recurring meetings, the required pre read, the decision owner, and the follow up path before accepting or moving time.
Review the calendar weekly for preventable friction
Review the calendar weekly for preventable friction. Look for back to back decision blocks, repeated reschedules, missing prep windows, and meetings where no owner captured the next action.
Related resources
Frequently asked questions
Should one assistant support the whole executive team?
Sometimes. It works when priorities are clear and executives share one operating rhythm.
What should happen before a consult?
List the meetings, inbox rules, recurring reports, and decisions that need support.
Ready to define the role?
Use a recent leadership week to scope the support that would make the biggest difference. The consultation is a working conversation, not a generic pitch.
Book a consultation