Start with the meetings that require decisions or sensitive
Start with the meetings that require decisions or sensitive preparation. Reserve time before them when the executive needs context, and reserve transition time when the location or participants make a quick handoff unrealistic.
A buffer is not an empty slot for anyone to claim
A buffer is not an empty slot for anyone to claim. Label its purpose and the rule for moving it so support can protect it without inventing a new priority.
Review the calendar for repeated overruns and reschedules
Review the calendar for repeated overruns and reschedules. Those patterns are better evidence for changing meeting design than a general request to move faster.
Related resources
Read also: executive calendar management system and reduce executive meeting overload.
Frequently asked questions
What should support own?
Support should own recurring coordination and preparation with a clear output, owner, and escalation boundary.
When should support escalate?
Escalate when work creates a new commitment, involves sensitive information, exceeds agreed authority, or has no accountable decision-maker.
How should the workflow improve?
Review real misses and rework, then change one rule, template, or handoff that addresses the evidence.
Ready to define the role?
Use a recent leadership week to scope the support that would make the biggest difference. The consultation is a working conversation, not a generic pitch.
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